Braithwaite House Privacy and Data Protection Policy

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We are committed to safeguarding the privacy of our website visitors and customers; this policy sets out how we collect and use your personal information.

The legal basis on which we process your information may be that it is necessary for compliance with a legal or regulatory obligation; that it is necessary for the pursuance of the legitimate interests of us (providing those interests are not overridden by your rights and freedoms, including your right to have your personal information protected); or that we have your explicit consent for such processing (and that consent has not been withdrawn).

This policy applies to data which is collected via our website, booking system, email communication, over the telephone, as a result of accessing a data network maintained by us, via contact on social media, via personal interaction with employees or by any other means. Information which is collected will be the responsibility of Braithwaite House, who will act as Data Controller in relation to this data.

(1) What information do we collect?

We may collect, store and use the following kinds of personal information:

(a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views, website navigation);

(b) any other information that you choose to send to us, including your name and address, email address, and telephone number (landline and/or mobile);

(c) Details of your interactions with us whether electronic or in person and whether direct or via third party applications such as social media and review websites.

(2) What do we use your personal data for?

Personal information collected by us will be used by Braithwaite House for our legitimate business interests including (but not limited to):

(a) to send statements and invoices to you, and collect payments from you;

(b) to send you general (non-marketing) commercial communications, for example keeping you up to date with changes in our business;

(c) to send you email notifications and other information which you have specifically requested, for example in response to queries;

(d) to ensure the protection of the interests and reputation of Braithwaite House, including assessing and responding to customer feedback and complaints;

(e) to comply with our legal, tax and regulatory obligations;

(f) to ensure the security and access of our physical premises, websites, platforms and other applications

(g) other purposes reasonably ancillary to the above.

(3) When we may disclose your personal data

We may disclose information about you to our employees and third party data processors (such as our IT systems providers) insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose your personal information:

(a) to the extent that we are required to do so by law;

(b) in connection with any legal proceedings or prospective legal proceedings;

(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

Except as provided in this privacy policy, we will not provide your information to third parties. In particular, we will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.

(4) Security of your personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

Any third parties we engage to process your personal information are obliged to respect the security of your data.

Note: Data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

(5) How long we retain personal data

We will retain your personal data for as long as is necessary to fulfil the purpose for which it was collected.

Once those purposes are complete, we may then have legal or regulatory obligations to fulfil in connection with data retention.

Additionally, we may also retain personal data in some circumstances for a period of at least one year in order to ensure that we are able to answer and deal with any queries, complaints, tax enquiries, or investigations or any legal proceedings which may arise.

(6) Your rights

Your rights in relation to your personal data include, but are not limited to, the following.

(a) You may instruct us to provide you with any personal information we hold about you. Provision of such information will be subject to the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).We may withhold such personal information to the extent permitted by law. We also reserve the right to charge a reasonable fee, or refuse to act on the request, where requests are manifestly vexatious, unfounded or excessive.

(b) In certain circumstances you may also have the right to ask us to erase your personal data or restrict its processing.

(c) Where we process your data for our legitimate interests, you have the right to object to such processing. You may also instruct us not to process your personal information for direct marketing purposes by email at any time. Please bear in mind that if you object to processing or withdraw your consent, this may affect our ability to deliver services to you.(d) You have the right to have any inaccurate personal data we hold about you rectified.

(7) Policy amendments

We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes.

We may also notify you of changes to our privacy policy by email.

(8) Contact

If you have any questions about this privacy policy or our treatment of your personal information, please write to us by email via our contact form.

 

PERSONAL INFORMATION WE COLLECT

When you visit the Site, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site. We refer to this automatically-collected information as “Device Information.”

We collect Device Information using the following technologies:

– “Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit http://www.allaboutcookies.org.

– “Log files” track actions occurring on the Site, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.
– “Web beacons,” “tags,” and “pixels” are electronic files used to record information about how you browse the Site.

Additionally when you make a purchase or attempt to make a purchase through the Site, we collect certain information from you, including your name, billing address, shipping address, payment information (including credit card numbers, debit card numbers, email address, and phone number. We refer to this information as “Order Information.”

When we talk about “Personal Information” in this Privacy Policy, we are talking both about Device Information and Order Information.

 

HOW DO WE USE YOUR PERSONAL INFORMATION?

We use the Order Information that we collect generally to fulfill any orders placed through the Site (including processing your payment information, arranging for shipping, and providing you with invoices and/or order confirmations). Additionally, we use this Order Information to:
Communicate with you;
Screen our orders for potential risk or fraud; and
When in line with the preferences you have shared with us, provide you with information or advertising relating to our products or services.

We use the Device Information that we collect to help us screen for potential risk and fraud (in particular, your IP address), and more generally to improve and optimize our Site (for example, by generating analytics about how our customers browse and interact with the Site, and to assess the success of our marketing and advertising campaigns).

 

GOOGLE ANALYTICS

We use Google Analytics to help us understand how our customers use the Site–you can read more about how Google uses your Personal Information here: https://www.google.com/intl/en/policies/privacy/. You can also opt-out of Google Analytics here: https://tools.google.com/dlpage/gaoptout.

 

SHARING YOUR PERSONAL INFORMATION

Ww may share your Personal Information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful request for information we receive, or to otherwise protect our rights.

 

BEHAVIOURAL ADVERTISING
As described above, we use your Personal Information to provide you with targeted advertisements or marketing communications we believe may be of interest to you. For more information about how targeted advertising works, you can visit the Network Advertising Initiative’s (“NAI”) educational page at http://www.networkadvertising.org/understanding-online-advertising/how-does-it-work.

You can opt out of targeted advertising by:

FACEBOOK – https://www.facebook.com/settings/?tab=ads
GOOGLE – https://www.google.com/settings/ads/anonymous
BING – https://advertise.bingads.microsoft.com/en-us/resources/policies/personalized-ads

Additionally, you can opt out of some of these services by visiting the Digital Advertising Alliance’s opt-out portal at: http://optout.aboutads.info/.

 

DO NOT TRACK
Please note that we do not alter our Site’s data collection and use practices when we see a Do Not Track signal from your browser.

 

YOUR RIGHTS
If you are a European resident, you have the right to access personal information we hold about you and to ask that your personal information be corrected, updated, or deleted. If you would like to exercise this right, please contact us through the contact information below.

Additionally, if you are a European resident we note that we are processing your information in order to fulfill contracts we might have with you (for example if you make an order through the Site), or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information will be transferred outside of Europe, including to Canada and the United States.

 

DATA RETENTION
When you place an order through the Site, we will maintain your Order Information for our records unless and until you ask us to delete this information.

 

CHANGES
We may update this privacy policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal or regulatory reasons.